Leica Florian Robert

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Family Manager — case study

Role: Concept and development. Year: 2026.

My family's digital archive: documents, contracts, deadlines and accounts in one place, instead of folders scattered across Google Drive. A private project, built on Directus, that reads documents with AI.

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Tags, not folders

On Drive every document lives in a single folder, so you have to choose: does the car insurance go in "Car" or in "Insurance"? In Family Manager everything has tags and links, and you find it from whichever side you look.

It all rests on people, organisations and documents, split into ten areas of family life, from the home to health. Everything exists only once, and old things don't end up in an "Expired" folder: they change status.

The document fills itself in

• Upload a bill, a payslip or a medical report and the AI (Claude or Gemini) reads it and fills in the form: it suggests, it doesn't save, and it only fills empty fields.
• The AI reads, the code links: the meter number, the plate, the policy number or the IBAN find the right record with an exact lookup, not with the model.
• Many files are imported in one go: read, checked next to the PDF and sorted into the right folder, with a readable name.
• Bills forwarded to a family email address arrive on their own among the files to import.

Phone, scanner and calendar

• Family Scan: a page for the phone, installable like an app, to photograph a document, crop it and straighten it.
• Family Manager Agent: a Go program for Mac and Windows that drives the home scanner for the Scan page. It sends nothing to anyone, and its code is public on GitHub.
• The Agenda with what is due and when, and the open reminders in Google Calendar, as a calendar to subscribe to.
• In production on a server managed with Coolify, with a backup every night.